Authorized staff only

Oak Haven backend.

Manage the guest website, Concierge Desk, and Operations Hub from one protected workspace.

Dashboard

Good day.

Live information from the Oak Haven guest website.

Connecting to live hotel data…
Live room inventory

Room availability

Last 7 days

Bookings & revenue

Website + Concierge Desk
Today

Property movement

Recent bookings

Latest activity

Role workspace

Operations Dashboard

Your assigned workflow and live property activity.

Priority workflow

Today’s assigned work

Operations snapshot

Today at Oak Haven

Calendar

Reservation calendar

Online and onsite bookings by room.

Live booking ledger

Bookings

Website bookings, payments, and Receptionist Desk walk-ins share this synchronized record.

Active room management

Bookings summary

Live operational totals from the shared online and onsite booking records.

Live inventory

Room status board

Select a room tile to view its booking record, 360° tour, current status, and report.

Active room management

Guests summary

Select any room to view its guest record and submit a staff report.

Secure payment gateway

Monnify configuration

Monitor the authorized gateway, test connectivity, reconcile pending payments, and keep every hotel workspace synchronized.

Checking configuration…
Gateway status
ProviderMonnify
EnvironmentSandbox
CredentialsChecking…
Last connection testNot tested
Real-time synchronization

Verified transactions update Bookings, Reservation Calendar, Guests, ₦Payments, staff workflows, and Analytics from one reservation record.

Active room management

Payments summary

Select any room to view its payment record and submit a staff report.

Active room management

Services summary

Select any room to view its services record and submit a staff report.

Active room management

Security summary

Select any room to view its security record and submit a staff report.

Guests & reservations

Payments, services & security

Arrival coordination

Guest journeys

Sharing stopped
Tracking is visible only while the guest has consented. Location records are protected, access-controlled, and automatically expire after arrival.
Protected guest records

Secure ID Repository

Search and access Government-issued IDs uploaded during digital check-in.

OakPay workforce

Timesheets & payroll

Monthly base pay, attendance, adjustments, deductions, and actual pay in one synchronized ledger.

Base pay by role

Monthly base pay ÷ 360 hours (30 days × 12 hours) = employee hourly rate.

Pending employee invitations

Open positions

Website media

Photos & videos

Upload media directly to Live Events, the homepage, front-page gallery, or a suite category.

Drop photos or videos here

JPG, PNG, WebP, MP4 or WebM · up to 100 MB each

Media library

Newest uploads appear first for their assigned location.

Rooms & rates

Changes here update the guest website.

Oak Haven Lodging and Suites
Supplies & purchasing

Stock Tracking Inventory

Record stock received, issued, dispatched, and approaching reorder level. Saved entries synchronize with authorized staff workflows.

Item / codeSize / variantLocationMovementQtyUnit priceTotalReorder

Recent stock records

Oak Haven Lodging and Suites
Chef & Food and Beverage

Restaurant Food Inventory List

Count dry storage, refrigerators, and freezers; monitor stock value, consumption, waste, expiry, and purchasing needs.

ItemPack sizeQty on handUnit costTotal costExpiryWaste / adjustment

Recent restaurant food records

Oak Haven Management System

Business Intelligence Snapshot

Live hotel performance, financial targets, reservations, guest movement, booking channels, and housekeeping in one decision view.

Connecting…
Management targets

Financial and operating goals

Revenue against target

Calculating

Revenue & occupancy by suite

i

Reservation type

i

Key insights

Auto-generated

Bookings & revenue · last 7 days

Frontend + backend

Live data connections

i
Hotel Receptionist Desk

Create walk-in booking

Rooms and dates are checked against website reservations before confirmation.

Reception reservations

Guest requests

Live from My Stay

Daily task list

Every task opens a report form and synchronizes Start, Submit, Complete, and Escalate status.

All staff reports

Shift handover summaries

Live sync
End of shift

Shift handover

Your handover creates the next-shift workflow and alerts the shift supervisor and manager.

Shift handover

Record completed work and the issues the next shift must know.

Searchable reports

Staff handovers

Completed reports by day

Security & incident response

Security staff see security requests here. Superadmins and General Managers retain complete oversight.

Daily coordination

Automated daily schedule

Task calendar & timekeeping

My Timetable

Your schedule, live tasks, availability, clock, timecards, and calculator are consolidated here.

OakPay live time clock

Clock in & My Timecards

Ready to clock in

Time is matched to your staff identity, availability, and scheduled shift.

Scheduling

My Availability

Preferred and unavailable times synchronize with this timetable and the calculator.

Weekly hours & wages

Timecard Calculator

Synced with OakPay
DailyWage rate₦0
Completed workdays0
Weekly DailyWage total₦0
DayStarting timeEnding timeBreak deductionTotal hoursDailyWage earned
Weekly Hours: 00.00
All-staff incident reporting

Emergency Alert Center

Report safety, medical, security, fire, gas, flooding, power, or criminal incidents.

Live staff workflow
Searchable incident register

Emergency reports

0 reports

Admin users

Superadmins and the General Manager manage staff accounts. Other staff cannot access user management.

Oak Haven agentic AI workspace

HavenConnect + Haven Copilot

One assistant coordinating specialized agents across conversations, meetings, calls, guest service, and hotel operations.

HavenConnect workspace

Staff collaboration is ready

Coordinate guest service, room readiness, meetings, calls, messages, and safety workflows with Haven Copilot.

Open full workspace ↗
The full workspace opens securely in a separate tab.
Careers × HavenConnect

Talent & video interviews

Review applications, assessments, consistent recorded answers, and structured scorecards.

Open live interview
Open this workspace to load candidates.
Authoritative controls

Backend settings

Manage Oak Haven’s property defaults, booking rules, Haven Concierge, notifications, automation, and secure staff sessions.

Loading settings…
Property
Booking rules
Haven Concierge
Automation & notifications
Security & access

Role-based access remains enforced. Only Superadmins and the General Manager can manage staff accounts.

Operations
Backend settings have not been changed yet.
Protected staff records

Central File Repository

Forms, reports, images, and working documents are stored privately and displayed only to permitted staff roles.

Private storageRole-controlled · integrity checked · authenticated access
Add a record

Secure upload

Your authorized records

Document library

Open this workspace to load your authorized files.
Guest record

Room

Room tour preview
Haven-guided room tour
Secure staff email

HavenRoute Team Spaces

Every staff role can access Oak Haven email, shared departmental spaces, and the installable desktop experience.

Opening your secure HavenRoute workspace…